From an advertising agency rolling out their next campaign or a startup monitoring the development of their first product, project management software is a necessity. A well-functioning system can support teams of all sizes and give them the boost they need to cross the barrier to success. These tools help deliver top-quality projects on time and under budget. Monday.com software is one software that can facilitate teams with managing all types of resources. It enhances the existing traditional functioning processes through thoughtfully designed features.
This article outlines which software features appeal the most to a smaller project management team.
Flexible and Scalable
Smaller teams might not need all the bells and whistles included in project management software however, they should not buy a simple tool either. Farsighted leadership always makes decisions after considering their long-term impacts. When it comes to technological solutions, they need an option that can scale up with the business. It should be flexible enough to keep up with the growing project management requirements.
The business will not have to scramble to find a new platform or combine the features of two different tools during the scaling-up process. There are certain things to consider when choosing which software to buy.
Support for Multiple Project Management Frameworks
Growing teams are bound to undergo many changes especially when it comes to their project management requirements. The framework determines how resources are allocated and businesses need software that fits into their structure. However, this framework should also account for any future additions in scope and size. Agile methods like Scrum are a reasonable fit for the development phases but if teams add a creative marketing team to their project, then it might not fulfil the criteria.
They should consider other options like the critical path or waterfall method if they are thinking of expanding in the future. Flexibility is important and it affects how teams operate. The Monday.com platform uses pivots and expansion tools to ease growing businesses into a new framework. They have built-in templates with workflows, automation, and reporting designed specifically for each industry.
Different Project Views
The most popular work management solutions offer visually pleasing project views. However, most of them have limited functionality and use a one-size-fits-all approach. It would be too restrictive to get stuck with this software, especially for a small team. Once you add more stakeholders, it will be evident that every person has their viewing preferences. Therefore, software that allows users to switch between multiple views is ideal.
Monday com is a flexible project management solution that gives small teams the ability to switch between Kanban boards, timelines, calendar views, and Gantt charts depending on their project, phase, and the requirements of a stakeholder.
Buyers should also consider the advanced features being offered with the project management software and how they can be implemented when the company scales up. These include guest access, multiple permission levels, time tracking, advanced reporting among others.
Once a campaign goes live, it is highly inconvenient for project management teams to manually update the status or add items to the dashboard. Employees usually spend a few hours every week repeating tasks such as workflow updates which can easily be automated. For smaller teams, this is even more important because resources are limited. Every team member is on a deadline and they do not want to waste their hours on a task that can be programmed.
Companies should alternatively implement incentive programs to motivate employees to be more productive. Choosing a project management software like Monday.com means you have access to the automation options that can save your company time.
A smaller team will most probably not have a professional project manager to monitor the progress. Depending on the scale of the project various higher-level executives will serve as the de-facto team leaders. Even those that do have a dedicated manager will have many stakeholders who will want guest access to the project management dashboard. Some of these are busy people who do not have the time to get familiar with a new system.
According to Monday.com reviews, they do not have to because it is a robust and easy-to-use option with no learning curve. The following factors determine the user-friendliness of the software.
Most project management tools have templates included in the software with ready-to-use options. Various options fit into the project management needs of a company. This is especially true for those who are getting started with a dynamic and fast workflow like the one on the Monday com platform.
Teams can integrate their communication, collaboration, and scheduling tools with the project management software to streamline their work. They should be making a list of all the tools they are using such as Slack, Zoom, Google Workspace, Adobe, and Zoom so they can tally it with the software they choose. Monday com reviews mention it offers hundreds of integration options and can check at least half of the most frequently-used software options.
At times project managers need to get down to the details and answer specific questions related to the pending tasks. However, usually Monday.Com, the team is in charge of handling all the nitty-gritty leaving the manager to oversee the targets and other big picture items. Smaller teams have project managers handling various duties and they need to be able to log in to the dashboard and get a quick overview of all the latest activities.
Monday com provides a complete overview of all project-related tasks and makes the manager’s life easier. Users can expand each item to see all the details with just a click.
Choosing the right project management software for small teams might seem like a difficult task but once you consider all the factors listed in this article, you will realize that Monday software is the best option. It leverages multiple features to guarantee success for small businesses. Companies can easily meet their project goals and scale up whenever they are ready to expand into newer markets.